Adding a table of contents to your report

Writing a report whether for school, for university or for a job is something most people will come across at least once in their life. One of the key features of a report is a table of contents. But instead of entering all the page numbers manually, and spending hours formatting it, most word processor applications such as Microsoft Word for Windows and Mac, and the Pages application from the iWork suite for Mac have a the table of contents feature built in.


This post is separated into three parts depending which software/system you are using.

1. First is Pages for Mac, 
2. Second is Word for Mac, 
3. Third is Word for Windows

Please scroll down to find the section relevant for you!

Setting up any printer to use over a network in Windows

If you've bought a printer that's promised network printing, and it's come with a bunch of CD's, but you're having trouble getting it working, fear not, for there is a simple way to get it going.

Before we start, note that this guide has been designed for windows XP, however, the similarities between windows 7 are quite close, so you should be able to adjust easily, and follow along.

1.  The first step in this guide is turn off all your devices, including your modem, computer, and anything that connects to the network, including Wifi devices, but leave on the printer attached to the modem/router.
2. Next, what we want to do is just power on your modem/router so that the only device it's connected to is the printer. The purpose of these first two steps is to get the router to assign the first available IP address to your printer, which we'll come to later in this guide.
3. Then you can start to turn back on the other computers and devices that connect to the network.
4. Once on, click start, then go to printers and faxes in the menu.
5. Click add printer in the column on the left hand side.
6. In the wizard that pops up, click next to start the process.
7. The next screen will ask you for a local or a network printer. This is a very confusing question as we are adding a network printer, but it's on a local network, which means that we will choose the first option, a local printer attached to this computer. Click Next.
8. On the next page, go to bottom option which is create a new port, and then in the drop-down list, choose "Standard TCP/IP port"
9. When you hit next a new wizard will popup showing add port wizard.
10. This screen will ask you for the IP address of the printer. This will probably be one of the harder steps to complete as it's not immediately obvious which TCP/IP address you need to use.
11. The best way to check this for your printer would be look on the actual printer through the screens on it's mini screen if it has one. Failing that, you can log on to the modem/router and check the DCHP table. If this sounds a bit too technical for you, don't fret, we can try and take a pretty calculated guess at what the port will be.
1. Click start, then click run, and type CMD, then hit enter
2. Type ipconfig on the black dialogue box that appears.
3. You should see a few sets of number depending on what set up you have, but we are interested in the IP address of your computer, and the IP address of the default gateway.
4. If you default gateway is 10.1.1.1, and your computers IP address is 10.1.1.3 for example, it's pretty safe to bet that your printer is 10.1.1.2 because remember at step 2 earlier in this guide we turned on the printer first?
5. Similarly, if the address for the default gateway is 192.168.1.1, and your computer is 192.168.1.3 (see the pattern here) then your printer could be 192.168.1.2
12. With these addresses in mind, type the missing address in the box on the wizard screen, and then hit next.
13. If you have problems a this stage it probably means that the printer wasn't able to be located, or the address we have is incorrect. You can click back to try a different one if you wish. If not you may need to get the help of a technical friend or call in a computer tech to help.
14. With not problems, it should find the printer and prompt for a driver you'd like to use. In this screen you can choose from the list if your printer is listed, if it isn't pick the closest model, and failing that, chuck the CD into the drive, and click have disk.
1. Clicking have disk will open a new window, asking for the location of the disk, and to search automatically which you can choose to do.
15. Once the driver has been found hit next and it will install the printer on your system.
16. If it asks to keep the same driver, I would also recommend this as it's known to work, and we want to keep using something that works :)
17. The next screen will offer to name the printer and ask if you'd like to print a test page.
18. Now the momemt of truth - print the test page and if it comes through you're good to go. If not you may have missed something along the way I'd recommend going back and checking you've done each step.
19. Now click finish
20. You're done!

I will also post a guide to adding a network printer on a Mac shortly.

Setting an Email Signature [How-to]

If you send a lot of emails, and you use emails for business or some kind of organisation or you just want to better represent yourself when creating an email to people, an email signature is a good way to go about this.

An email signature is a tagline or default bottom section to an email which outlines who you are, who you work for, and ways to contact you.

Depending which email program you use there are different ways to set it up so I'll run through what a signature should look like, followed by a few client walk throughs to get you started.



How a signature should look:


Generally there are a few ways about doing this, and can depend on if you want to include a logo or not. In my example I have decided not to include a logo, but I will point out where it could be placed if you did decide to include one. Keep in mind this is just how I like a signature to look, feel free to customise in any way you wish.
-----------------------------------

Regards,

Firstname Lastname
Position Title
Department

Company or Organisation Name (can be replaced with a logo)
e: name@example.com
p: (123) 4567 8910
w: http://www.example.com/
-----------------------------------


Setting up a signature on Mail for Mac:


When you've got mail open, follow these steps.

1. Click the word Mail, next to the Apple icon
2. Choose preferences from the drop-down list
3. Along the tab up the top, select signatures.
4. Click the plus sign
5. Type a name for your signature
6. Type the signature in the box on the right.
7. Tick the box that says to match the message font.
8. Ensure that Place signature above quoted text is ticked
9. Close the box
10. Open a new email, and you should see your signature there.

Setting up a signature on Outlook 2010:

Open outlook, and follow these steps

1. Open a blank email.
2. On the message tab, in the group "include", click signature
3. Then click Signatures...
4. In the email signature tab, click new
5. Type your signature in, and hit save
6. Close the box and you should be back in your blank email
7. Click the signature button again, and you should see your signature
8. Click the saved name, and it will appear at the bottom of your email.

Setting up a signature on an iPhone, iPad, iPod:

Get to your home screen, then select settings.

1. In settings flick down to Mail, Contacts, Calendars
2. Choose this option, the scroll to Signature
3. Choose signature, and you'll have a box where you can type your signature
4. If you don't want a signature at all, delete any text here.
5. If you'd like to change the default "Sent from my iPhone" then simply remove the text you don't want and type the text you do.
6. When done, choose the back arrow, and you'll be back in settings.
7. If you hit home, and go to the mail app, and create a new message, your signature should be automatically populated.

I hope this guide was simple enough for you, but if you were unable to get it to work, or you have a different version of one of the programs I've listed a guide for, feel free to make a comment below and I can add a guide for your version, or at least point you in the right direction :)